Leases, warranties, manuals, past inspection reports. Every property comes with paperwork, and it tends to end up everywhere except together: a lease in an email thread, a warranty in a drawer, a manual on a contractor's phone. It stays hidden until the day you need it, a boiler fails or a deposit is disputed, and then finding it costs more than the document is worth. This guide covers how to attach every document and photo to the property, so the file is complete when someone asks for it. If you want a property file that holds it all, book a demo.
Property Documents
Photos, Documents and Reports: Attach Everything to the Property.
Leases, warranties, manuals and past reports, kept together so the file is complete when you need it.
LeasesWarrantiesManualsReportsPhotos
One File per Property
Cedar Ave 14 · Property file · Sample
Leases
Current lease, signed
Addendum
Warranties
Boiler warranty
Roof warranty
Manuals
Heating controls
Dishwasher
Reports
Last inspection
Gas safety certificate
Sample folders and files, for illustration only.
What Is Worth Attaching
Leases and agreements
The signed lease and any addendum, linked to the right property and tenant.
Warranties and certificates
Dates and terms matter most when something fails, so keep them where the repair is logged.
Manuals and instructions
The manual for the boiler, the alarm panel or the appliance, ready for whoever services it.
Reports and photos
Past inspection reports and the photos behind them, kept with the property they describe.
The Right Document at the Right Moment
A document is only useful if it can be found at the moment it matters. When a repair is raised on a boiler, the warranty and the manual should be a click away from that job. When an inspection is due, last time's report should be there to compare against. Attaching documents to the property, rather than keeping them in a general folder, means they appear next to the work they relate to.
Keeping the File Complete
Name files clearly
A name that says what it is and when it applies saves time for everyone who opens it.
Attach at the source
Add the document when it arrives, whether that is at purchase, at a new tenancy or after a repair.
Check for expiry
Certificates and warranties have end dates. Note them so renewals are not missed.
Share what is needed
Send a contractor the manual or an insurer the report, without opening the whole file.
Keep Every Document With Its Property
HomeInspecto attaches leases, warranties, manuals and reports to the property they belong to.
Frequently Asked Questions
What kinds of files can I attach?
Common documents and images, such as PDFs and photos, can be attached to a property record.
Can I attach a document to a specific repair or inspection?
Yes, files can sit with the work they relate to as well as the property, so they appear where you need them.
Are documents kept private?
Documents sit within your account, and you decide what to share with others, such as a contractor or an owner.
What about old paperwork?
You can add older documents as you come across them. A complete file builds up over time, and you do not have to finish it in one go.
Never Hunt for Paperwork Again
Attach it to the property, and it is there when you need it.
