For most of its life, a property record stays inside your account. Then someone asks for it. A tenant wants proof of what was fixed, a buyer wants the condition history, an insurer wants dated inspections, a lender wants a summary. Handing over a folder of mixed files is slow, and it risks sharing more than anyone intended. This guide covers how to share a property's condition history and reports with an outside party, how to choose what goes and what stays, and why a record that was kept properly is the easiest one to share. If you want records you can pass on cleanly, book a demo.
Sharing Records
Handing a Property Record to Your Tenant, Buyer or Insurer.
Share a property's condition history and reports with an outside party, and keep the rest private.
Share the Record, Not the Whole Account
You choose what leaves your account
Inspections and dates
Repair history
Photos
Costs and invoices
Owner details
Tenant details
Tenant
Repairs for their own unit
Buyer
Condition history and reports
Insurer
Dated inspections and photos
Lender
Condition summary
Sample sharing choices, for illustration only. Settings in your account decide what is available.
Who Asks, and What They Need
Tenants
Evidence of what was reported and fixed in their own unit, without anyone else's details.
Buyers
The condition history, past inspections and major repairs that show how the property was cared for.
Insurers
Dated inspections and photos that show current condition, usually per property.
Lenders
A clear summary of condition and any open work, in a form that is easy to read.
Control What Leaves
Sharing goes wrong when it is all or nothing. A buyer does not need your repair costs, and a tenant does not need the owner's details. Choosing what to include for each recipient keeps the record useful and the rest private. It also helps to share a view of the record, as it stands at a point in time, rather than forwarding files that may become out of date.
Sharing Well
Check what applies
Disclosure rules and lease terms differ by place, so check what you are required or allowed to share. This is not legal advice.
Keep a note of what was sent
Record who received what, and when, so there is no doubt later.
Share a dated copy
A version as of a specific date avoids arguments over what the record said at the time.
Review before sending
Take a moment to look at the pack from the recipient's side before it goes.
Share the Record With Confidence
HomeInspecto keeps condition history and reports in a form you can pass on in part.
Frequently Asked Questions
Can I share just one property's record?
Yes. Each property has its own record, so you can share one without exposing the rest of your portfolio.
Can I leave out costs or personal details?
You can choose what to include, so a buyer or insurer sees the condition history without details you want to keep private.
Does sharing change who owns the record?
No. Sharing gives someone a view or a copy for a purpose. The record stays in your account.
Am I required to share records with a buyer?
That depends on local law and the terms of the sale. Check what applies in your area, because this page cannot give legal advice.
Pass On the Record, Keep Control of the Rest
Share what was asked for, nothing more.
