A landlord who won't return calls, a lease that's vague about who fixes what, a safety walkthrough that's overdue by a year — small business owners deal with commercial space problems that no one else is going to document for them. If the HVAC has been rattling for three months or the parking lot lighting has been out since spring, "I told them about it" doesn't hold up in a dispute. A dated, photo-backed record does. You don't need to hire a commercial inspector to create one. A structured walkthrough of your own storefront or office — done on your phone, room by room — gives you a real record you can point to when you need it. If you want a guided tool for that walkthrough, book a demo.
Commercial Tenant Record
Your Landlord Won't Document It. So You Will.
A dated, photo-backed condition record of your storefront or office — built on your own walkthrough, ready when you need it.
Walk the Space by Category
Commercial spaces don't break down by "room" the way homes do. Instead, walk through by system and area — each one is something a landlord is typically responsible for maintaining, and each one is worth its own dated record.
Why This Matters — Even If Nothing's Wrong Yet
The landlord is slow to respond to maintenance requests.
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A dated record with photos and the request date gives you a paper trail if the issue drags on or ends up in a dispute.
Your lease requires you to maintain the space "in good condition."
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A move-in condition record protects you from being blamed for pre-existing wear when you eventually move out.
A safety walkthrough hasn't happened in over a year.
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Fire extinguishers, exit signage, and emergency lighting take minutes to check and photograph — worth doing quarterly regardless of who's responsible for fixing issues.
You're renewing or renegotiating your lease.
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A current condition report is useful leverage — it documents what needs addressing before you commit to another term.
Walk your space once, get a report you can actually use. HomeInspecto turns your commercial walkthrough into a branded, dated PDF — ready to send to a landlord, keep for your records, or use during lease negotiations.
Frequently Asked Questions
Is a self-generated report useful in a real dispute with a landlord?
A dated, photo-backed record is far more useful than an undocumented complaint. While it's not a substitute for legal advice in a serious dispute, timestamped documentation of condition and communication is exactly the kind of evidence that supports your position.
How often should I inspect a commercial space I lease?
A full walkthrough at move-in, then quarterly checks after that, catches most issues early. Safety-critical items like fire extinguishers and emergency lighting are worth checking more frequently.
Can I use this for a retail space, office, or restaurant?
Yes. The category-based walkthrough — storefront, HVAC, electrical, plumbing, flooring, exterior, fire safety, signage — applies across most commercial property types, with items you can customize to your specific space.
Who should receive the finished report?
Your landlord or property manager for maintenance requests, your own records for lease negotiations, and potentially your insurer if you're documenting condition for a policy. Book a demo or start a free trial.
Document Your Space Before You Need To
A quick walkthrough today is a lot easier than reconstructing a condition record after a dispute starts.
