Ask three people which of your properties are vacant right now and you may get three answers. Status changes constantly: a tenant gives notice, a unit goes into turnover, a new lease starts. The spreadsheet that was right last month is quietly wrong today, because updating it is nobody's first priority. This guide covers how to track occupied, vacant and in-turnover status per property so the list is always current, and why that one field affects scheduling, repairs and revenue. If you want status kept alongside every property record, book a demo.
Property Status
Vacant, Occupied or In Turnover? Know Which, Right Now.
Track occupancy and turnover status per property so the portfolio list is always current.
The Portfolio by Status
Occupied 3
Cedar Ave 14
Elm St House
Station Road Office
Vacant 1
Maple St Duplex, Unit B
In Turnover 2
Harbor Retail Unit
Mill Lane Storage
Sample properties and statuses, for illustration only.
Why a Stale Status Costs You
Wasted visits
A technician arrives at a unit that is occupied, or a tenant is not told, because the record said otherwise.
Missed turnover windows
A vacancy nobody noticed is a unit sitting idle, with repairs not yet started.
Unclear priorities
Repairs in a vacant unit can often be scheduled freely, while occupied units need notice and access arrangements.
Inaccurate reporting
An occupancy count built from memory is a guess, and owners notice when it does not match what they see.
Status Is a Working Signal, Not a Label
A status field is only useful if it changes what people do. Vacant means work can be scheduled and the unit made ready. In turnover means a move-out inspection, repairs and cleaning are in motion. Occupied means access needs arrangement and urgent issues come first. When the status sits on the property record next to its open repairs, the right next step is visible without a phone call.
Keeping Status Current
One status per property or unit
Each unit carries its own status, so a building with mixed occupancy is shown accurately.
Tie status to events
Move-out inspections and make-ready jobs move a unit into turnover, and completion returns it to ready.
Filter the list by status
See every vacant property in seconds when you need to plan work or answer an owner.
Keep a history
A record of past status changes shows how long turnovers actually take.
Keep the Portfolio List Current
HomeInspecto keeps occupancy and turnover status on each property record, next to its repairs.
Frequently Asked Questions
Can I track status for individual units in a building?
Yes. Each unit can carry its own status, so a building with some vacant and some occupied units is shown correctly.
Can I see all vacant properties at once?
Yes, the property list can be filtered by status, so vacant or in-turnover properties are a single view.
Does status connect to repairs and inspections?
Status sits on the property record alongside its inspections and open repairs, so you can plan work with occupancy in view.
Do I have to use the same statuses for every property?
You can keep the same simple set, such as occupied, vacant and in turnover, so the list is consistent across the portfolio.
Know the State of Every Property
Keep status on the record, and the list is never out of date.
